Enter a value that defines an area definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will use the accumulation of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)

Enter user-defined codes from UDC table 15/AR that define modifications to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location change 1-5)

Enter user-defined codes from UDC table 15/AR that defines modifications to the base location type for gross leaseable location (GLA).

Program ID

The system shows among the following worths:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area provides an introduction of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied location (GLOA) and gross leasable location (GLA) for all units in a building or residential or commercial property for a given period. You can offer the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to proprietors who can supply the info to potential tenants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing alternatives to identify the period of time, based upon the lease dates, for which the computations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA modification values from the Area Master table (F1514).

Processing options allow you to specify how the system performs the computations, along with whether the computations ought to be carried out for all lease statuses and lease types. You can also run the program for particular building (company system) category codes to identify tenancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and save multiple versions of the R15141 program. For instance, you can run the program utilizing area values from the first of the month and after that run the program again utilizing area values from the end of the month. You can also run the R15141 program to acquire GLA and GLOA results for a defined location definition to ensure a more accurate denominator computation for share element denominator and renter exemption guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types specified in Area Definitions table (F15142) will be used to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure involvement when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives allow you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to compute gross leasable areas (GLA) and gross lease inhabited areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation method from UDC table 15/OM that identifies the occupied area for an unit. Values are:

1: Select location worths as of the first day of the month.

2: Select location worths since the last day of the month.

3: Select area values since the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing choice. The system will then re-calculate occupancy.

1: Delete just. The procedure will end after the system deletes records from F15141.

Note. If you get in 1 in the Deletion Method processing choice, you should still go into a calculation method and area meaning to determine the records the systems selects for deletion.

5. Deletion Method

Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon information selection, date range, estimation approach, and area definition worths in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to use to compute the occupied location for a system.

The base area type is used to determine unadjusted location worths for GLOA and GLA. If you get in change location types for GLOA and GLA, the system will apply those location amounts to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or vacant for the time duration from the dedication date to the lease start date. Values are:

Blank: The system is vacant.

1: The system is occupied.

Lease Status

Specify which rents to pick for processing based upon the lease status